Rose Hill Historical Society
February 4, 2009
Minutes
Members present:
Janis Linot, Vice-President; Janie Barnard, Secretary; Marion Futhey, Treasurer; Coleen and Jay Bradley; Jack Carr; Mayor Mark Conway; Keith Cox; Marshall Futhey; Cindy Maxey; Frank McMurphy; Helen McMurphy; Carol Nelson; Oliver Nelson; Dennis Webster. GUESTS: Jani King; Mari Mick; Rick Cooper
AGENDA:
Janis Linot called the meeting to order at 7:04 pm at the Rose Hill Historical Museum. Mark Conway moved to approve the agenda; Jack Carr seconded; agenda approved. Marion Futhey moved to approve the minutes from the January 2009 meeting; Mark Conway seconded; motion approved.
Financial Report: Marion Futhey reported he has not received the IRS approval yet. The balance of our account is: $5067.70 and 29 members have joined the Historical Society. Keith Cox moved to accept the financial report; Mark Conway seconded; motion approved. Jack Carr moved to reimburse Marion for postal costs to send the IRS report – $6.87 – Keith Cox seconded; motion approved.
Committee Member Reports:
Janis Linot reported the Cemetery Committee continues to work on the maps of each cemetery.
Marion Futhey reported Daryl Futhey has the webpage up and the brochure is ready. Copies will be handed out at the Wichita Home Show in February.
Mark Conway reported the city attorney is working on the hold harmless and donation documents. The city owns the museum building and is carrying insurance on the facility and the contents. Dylan Couch is working on a sign for the Museum – pictures were distributed of the design. The city will donate five computers for use by the Museum or the Public Library.
Janie Barnard reported that the RH Reporter will publish our minutes and we are checking on having historical photos published in the Reporter.
Old Business:
Fund raising and membership were tabled to the next meeting.
A committee was appointed to begin work on the bylaws and constitution revision: Jack Carr; Marion Futhey; Cindy Bradford; Janie Barnard; Mari Mick will serve as a consultant to the committee.
New Business:
Mari Mick presented information on steps the Historical Society needs to proceed with to insure the best way to preserve the historical artifacts in the Museum. Colleen Bradley will contact Trish Harding to proceed with the application to list the Museum facility on the Historical Register. Jay Bradley and Mari Mick will look at software and begin inventory of the museum artifacts. Marion Futhey is working on the 501c status with the IRS. Cindy Maxey will contact area college history departments for possible student internships to work with us in the museum. The bylaws/constitution committee will work on a mission statement for the museum and revise the existing document to better fit the museum. Mark Conway will contact the city attorney about a long term lease document.
Rick Cooper from the City asked about care of the Museum grounds/trees, etc. The city will maintain the grounds as needed.
Next Meeting: March 4, 2009.
Marion Futhey moved to adjourn; Jack Carr seconded; meeting adjourned at 8:50pm.